ERP Software Mauritius, Enterprise Resource Planning software in Port Louis, Mauritius

The Accounts Payable module in the business software in GTS One’s Arabic ERP has several features like advance to suppliers and settlement against invoice, importing AP invoice and AP statement and ledger reports are availability in with and post without post dated cheque. Transactions can also be saved and posted later.

Supplier accounts

• Accounts can either retain all transactions or bring forward only the balance at each period end.
• Record full details for each supplier, including telephone, e-mail, web and fax numbers, carrier, deliverymethod, andfull contact details.
• Assign each supplier to groups.
• Store memorandum information about each supplier.
• Supplier specific defaults and codes are used within Purchase order processing, and to maintainrelationships formultiple supplier accounts, including Factor accounts.
• Supplier analysis codes can be automatically defaulted to transactional information, and so be immediatelyavailablefor any reporting requirements.
• Negotiate separate payment terms for individual suppliers.

Invoices

• Give each supplier’s invoice an internal reference number for additional identification.
• Store a memorandum for each invoice or credit note.

Payments

• Store a memorandum for each cash transaction.

Payment terms

• Define your own standard payment terms.

Coding invoices

• Apportion expense from a single invoice line to one or more General Ledger accounts.
• Handle multi-period processing by recording invoices and credit notes up to two years in advance.
• Invoice registration can be carried out individually or in batch and tracked around the organization forsubsequentauthorisation and approval.

Allocating cash

• Allocate a cash item to multiple invoices, a single invoice or part of an invoice.
• Cross-refer invoices to their related cash items (and vice versa).

Send letters to your suppliers

• For example, to inform them of changes in your purchasing procedures.

Record cash advances

• System supports processing of advances and caters for invoices or expense claims to be reconciled to theseadvances.

Pay your suppliers

• For each supplier, choose to pay either individual invoices only or the complete account.
• Make sure that invoices are approved before being posted to the Accounts Payable and before beingpaid.
• Withhold disputed invoices from payment and identify each invoice with a code denoting the reason forthedispute.
• Reschedule payments to match your cash flow.
• Pay suppliers by cheque, credit transfer, commercial papers or PDC.
• Send payments to a factoring agent if a supplier uses one.
• Make cash or cheque advances.
• Print remittance advices to inform suppliers which items you are paying.
• Make retentions from proposed payments.
• Create and manage a proposed payment list before generating the payment and posting automatically
• Manage multiple payment lists.
• Record cash payments for future periods as well as for the current period.

Journals

• Enter batches of journals to make adjustments or to transfer amounts between accounts and record narrativegiving areason for the journal.

Period end

• Period end routines ensure that the full suite of audit trails is printed before closing the period.

Reporting

• Obtain a full analysis of unrealised profit and loss on foreign currency transactions.
• Obtain accurate forecasts of Cash commitments (aged creditors analysis) & Planned payments bycommercialpapers.
• System caters for full invoice auditing including checking for duplication.